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National Informatics Centre (NIC) is a premier Information Technology Organization in India  committed to providing state-of-the-art solutions for the IT needs of the Government of India at all levels. NIC carries the distinction of being the largest IT Organization in the Country and has set up a satellite based nationwide computer communication network called NICNET having over 1400 nodes connecting the National Capital, the State Capitals and the District Headquarters to one another. The IT services of NIC range from Consultancy, Software Design & Development, Office Automation and Networking Services to Training, Video Conferencing, CAD, EDI, Multimedia and Internet Services including Web Site Development and Hosting. NIC has a nationwide presence with its offices spread all across the Country, from Leh to Andaman & Nicobar Islands.

National Informatics Centre , Birbhum District Unit established on 1989 under the Planning Commission of Government of India. In the Year of 2000 the Organization moved to the  Ministry of Communication & Information Technology under the Government of India. Since its inception NIC, Birbhum has been  involved in promoting I. T. Culture among the District Administration and its lying Department by developing need based software and implementing them .

There are various sectors/departments in which NIC, Birbhum stepped in and got success by introducing the new instruments of changes.  The Following are the few example ......

Projects Running at NIC - Birbhum District Centre

Name of Project: Treasury Computerization in West Bengal

    User Department:  Directorate of Treasuries & Accounts

    Interface:   G2G

    Project Details: 

    Objective

            The districts Treasuries are the basic fiscal units and the focal point for the primary record of the financial transactions of the government in the districts. NIC has been assisting with the state government since early 1990 for introducing for monitoring and decision making in the state financial matters in which the treasury offices are one of the most important components. The major objective of the system is to monitor, control and execute financial transactions (payments & Receipts) of the State Govt. in the Districts and compilation of financial statement/report for the State Govt. and AG. 

    Outcome

            Govt. Receipt Collection, Bill Passing.  Specified Computerized Monthly Accounts  from     Treasuries are  sent to AG and  DTA Offices periodically.

    Functionalities The main Features of Treasury Information System are : 

o       Payment

o       Receipt

o       Stamp Registry (Running only at RAMPURHAT Treasury Office)

o       Submission of Accounts to AG     

o       Pension Bill Processing  (Running only at RAMPURHAT Treasury Office)

             Receipt involves Scroll Entry, edit and reports.

              Stamp Registry involves Processing Requisition and Delivery of different type of Stamps   to the  

              Stamp Vendors and  Public in general.  Procurement of Stamp from Govt. Authority. Monthly

               and Daily Reports.

               Accounts deals with Preparation of Daily and Monthly report of payment and receipt, List   of        

               cheques  delivered or undelivered, list of cheques printed. Other Works involves keeping the    

               account of cheque books, Allocation of cheques to  cheque writer, among others.

            Pension information for the Pensioners are maintained in the Treasuries. Treasury prepares

            monthly pension bills and sent to bank for disbursement of Pension to the pensioners.

    Target Group

All DDOs authorized by Govt. of West Bengal, Pensioners, Specified Banks, Finance & Budget Dept. of West Bengal Govt. AG (Bengal).

    Implementation Status

            At present, the On-Line Treasury Information System developed by NIC is running successfully at 3 different Treasury Offices in Birbhum since 1996.

    Technical Specifications

      Development Platform:

                        Oracle 7.3.2

                        Developer 2000 (X- window Version for Unix).

                        Forms 4.5, Reports 2.5, Pro*C

    Post Development Involvement of NIC:

Active guidance and assistance of NIC continued till now. Application software was modified by NIC according to needs from time to time.

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  Name of Project :  Pension Information System

        User Department : Directorate of Treasuries & Accounts 

        Interface:   G2G

        Project Details: 

               This  project is used for maintaining  information of 8000 Pensioners of Birbhum District in the Treasury.
               The S/W prepares monthly pension bills and sent to bank for disbursement of Pension to the pensioners.

        Outcome :        Generation of Pensions for Pensioners in due time every month.

        Functionalities :

                        The main features of Pension Information System are

·        Entry of New Pensioners’ Details.

·        Update existing   pensioners’ Details.

·        Generation of Bank wise Pension Bills

·        Generation of Arrear Bill Payment if any.

·        Generation of Ex-gratia Payment if any.

·        Printing of the Pension Bills.

        Implementation Status

              The Pension  Information System developed by NIC is running successfully at  Birbhum Treasury –II  since 1997.

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    Name of the Project      : Land Acquisition Information System (LAIS)

        User Department          : Land Acquisition Section , Office of the District Magistrate, Birbhum

        Interface                       : G2G and G2C

        Project details

        Objective

Land Acquisition Information System was developed with the objective of processing acquisition cases faster for the benefit of the citizen as well as the Government with regard to savings on interest accrued due to long pending decisions.

        Outcome

The major highlights of the systems have been

      Creation of  Land Acquisition Case Level Data Bank

    Creation of Plot Level Data Bank and Owner Level Data Bank

     Speedy disposal of Land Acquisition Cases

    Quick Retrieval of Case/Plot/Owner details

    Generation of various reports 

    Simultaneous handling of many cases 

    Redundancy in plot is avoided 

    Ensuring accuracy in the process

    Minimizing project/establishment costs

    Avoiding unnecessary litigation from likely manual mistakes

        Functionalities

LAIS has been implemented for Land Acquisition Award Calculation and Case monitoring System for Land Acquisition Cases under LA Act – I, Section-17 , Revival cases (from Act – II to Act – I) and non-revival cases (Act II cases) in all the Offices of Land Acquisition in the District Headquarters. The broad functional areas covered by the Information System are

Share Conversion and Calculation for Award Compensation

Generation of Reports on Notification, Declaration, Land Schedule, Estimates, Awards, 

Possession certificate.

Entry of activity details and transmission of case details and activity details to the O/O the 

Divisional Commissioner and Land & Land Reforms Department

Query Retrieval and Report Generation for monitoring of Land Acquisition cases

        Implementation Status

            Implemented successfully at LA Section, Birbhum Collectorate.

        Technical Specifications

            Development Platform : Windows 98, Visual FoxPro 6.0, Visual Basic 6.0 MS-Office 2000, Data Report 6.0 (Report Writer)

        Post Developmental Role of NIC

             NIC continues to provide support in most of the district installations.

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   Name of Project: Consumers Disputes Redressal System (CDRS)

        User Department: Department of   Consumer Affairs and Fair Business Practices

        Interface: G2C

        Project Details:

        Objective

            Consumer Protection Act confers jurisdiction on the commission in respect of matters where either there is defect in goods, deficiency in service or there has been an unfair and restrictive trade practice or in the matter of charging of excessive price. The act being a beneficial legislation intended to confer some speedier remedy on a consumer from being exploited by unscrupulous traders. To enhance the time for completion of cases and to allow the citizens to avail of e-governance facilities, the consumer court proceedings beginning with the birth of a case / complaint to the completion of the same, is required to be computerized. Keeping this in view, the Consumers Disputes Redressal System has been developed by NIC, WBSC and implemented by NIC-Birbhum District Centre, so that with the minimum number of adjudications the consumers can have their disputes solved in the respective Forums within minimum possible time. The management on the other hand also can have the latest status of court cases , can generate MIS Query & Report for better monitoring of the cases.

        Outcome

            The  Management of Court cases are being done in better way in a   systematic manner and          

            thus has increased the efficiency of the forums as a whole.

·        Since the cases are now solved speedily , thus saving the cost of the Govt. in many heads which the Govt. used to  bear upon earlier due to sustainability of the cases for long duration (e.g. payment to the lawyers and other recurring expenditure)

·        The categorization of cases based on Medical Negligence, Electricity etc can be done effectively and thus can be monitored closely.

        Functionalities 

·        Quick retrieval of  particular cases as and when required and taking Hard Copy related to the details of  the case( since origination till date ) & its Hearing details

·        Speedy Disposal of  court cases, since limitation has been made on the number of dates of Adjournment / Hearing and delivery of Judgement  is to be made within a stipulated period

·        Monitoring of  the status of pendency of the different categories of cases and the types of such cases

·        Automatic generation of unique  Identification Number for each case.

·        Single time entry for each case, be at reception or Dealing assistant.

·        Automatic generation of 1^st   hearing date on the basis of available date and criteria i.e. assigning the Admission Date in case of Filed cases

·        On-line updating of cases in Court Room (Court Room Proceedings)

·        Automatically intimation generation for the cases related to lower court.

·        Document management with respect to the order / judgment of cases.

·        Categorization of cases (Original/ Appeal/ Execution / Revision / Caveat / Misc cases)

·        Categorization of Grievance( Medical Negligence, Electricity etc.)

·        All kinds of Queries & Reports.

·        Keeping information of History of all cases.

·        User Authentication for accessing the Software

        Stage of implementation

            Successfully implemented at  Consumer Dispute Redressal  Forums , Birbhum

        Technical Information  :

            Operating System: Windows 98 and above

             RDBMS            :  MS-Access 2000

             Front End Tool  :  Visual Basic 6.0   Report Writer: Data Reports 6.0

        Post Development Role of NIC : Constant Supervision and interaction with the user department
     for full implementation of the Software

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    Name of Project: Cash Account of Legal Metrology (CALM) 

        User Department: Department of   Consumer Affairs and Fair Business Practices

        Interface: G2G

        Project Details

As per  the Standards of Weights and Measures (Enforcement) Act, 1985 (No 54 of 1985) and for the fees realisable under Standards of Weights and Measures Act, 1976.), the ILMs( Inspectors of Legal Metrology) posted at each sub-division collects Fees from the Traders and issue Money Receipts(MR) and Certificate of Verification. The ILMs deposits the fees weekly on every Monday at SBI/RBI and Submits to ACLM (Assistant Controller of Legal Metrology) on monthly basis the weekly Reports . In case of  defaulters( traders) in such cases, a court case may occur and the money is then collected ( thro' compounding) from the traders thro' Duplicate Carbon Receipt(DCR) by the ACLM and submitted to Bank. The implication of the Software is to make a reconciliation between the money collected by the ILMs/ACLMs from Traders and submitted to Bank vs. actual revenue being earned by the Govt. in this process.

        Outcome

The Software is tested and shall be implemented at the O/O the CLM (Controller of Legal Metrology)/ ACLM /ILM  in each district in West Bengal. With the introduction of the Software , the discrepancy in figures if any between the fees  collected from the traders and that deposited in the bank will be found out and it will help the Government to earn more revenue.

        Functionalities available

a.       User Authentication and System Initilisation for usage of different menus of Software

b.       Code Directory updation w.r.t the following :-

a)       ILM Sub Unit

b)       Block /Municipality/Corporation

c)       Police Station , GP/ Municipality / Ward

d)       Account Head details

e)       Treasury details

·        On-line Data Entry at the level of ILM is as follows :-           

                                                a) MR Issue to Traders

                                                b) MR Deposit to Bank through Treasury Challan

                                                c) MR Details for Challan entry

                                                d) MR Deposit with Detail ( in one screen)

                                                e) Challan No. Entry against Bank Receipt

                                                f) Application Fees for New License

·        On-line Data Entry at the level of ACLM is as follows :-           

a) DCR Issue by ACLM

                                                b) DCR Deposit at Bank

                                                c) DCR Details for Challan Entry

                                                d) DCR Deposit with Detail ( in One screen)

                                                e) Challan No. entry against Bank Receipt

·        On-line Data Entry at the level of CLM is as follows :-             

a) DCR Issue by CLM

                                                b) DCR Deposit at Bank

                                                c) DCR Details for Challan Entry

                                                d) DCR Deposit with Detail ( in One screen)

                                                e) Challan No. entry against Bank Receipt

Following On-line Query Retrieval and Report Generation facility are available from the Software                       

                             a) ILM Report  i) List of MR

                                                            ii) List of MR with bank Receipt

                                                            iii) List of MR Collected but not deposited

                                                            iv) List of Challan Deposit

                                                            v) Report on Application Fees

                                    b) ACLM Report  a) List of DCR

                                                            b) List of DCR with Bank Receipt

                                                            c) A/C Head wise Report

                                                            d) List of Challan Deposit

                                                            e) Summary Report of ACLM including ILM

                                    c) CLM Report a) List of DCR

                                                            b) List of DCR with Bank Receipt

                                                            c) A/C Head wise Report

                                                            d) List of Challan Deposit

                                                            e) Summary Report of CLM including ILM

        Status of implementation : To be implemented at  O/O  the ACLM , Birbhum Circle.

        Technical Information :

                                 RDBMS:  MS-Access 2000

                                Front End Tool:     Visual Basic 6.0   Report Writer ---Crystal Reports 7.0

Necessary customization of the Software at the time of implementation at users site and providing full support to the user for successful implementation of the software

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    Name of the Project      : Computerization of Salary Accounts (COSA)

        User Department          :Offices of the DDOs in the State Government

        Interface                       : G2G

        Objective :

            ‘Computerisation of Salary Accounts’ (COSA) has been developed with the sole purpose of standardizing salary accounts in the State. The objective behind COSA is also the easy implementation on Windows platform without investing on any additional systems software. NIC had put forward the idea of modifying some of its earlier statutory forms like T.R. Form 26 and different Schedules to make its contents compatible with those of Treasury Accounts and State Budget adopting the Finance Head of Accounts in Salary Bills.

        Outcome

            The Finance Department has decided to implement COSA vide DO NO 9491-F dated 20.9.2002 issued by Principal Secretary (Finance) in all the Offices of Drawing and Disbursing Officers. The functional aspects of COSA are

 Generation of Monthly Pay Slips, Pay Bills (Inner & Outer Sheets), Bill Extract, Input Statement and all other annexure as required by A.G. W.B. along with a Bill.

 Men-In-Position Vs. Pay Drawn Details, Head-of-Account wise Monthly Consolidated Report of Pay & Allowances

 Summary of all Pay Bills, GPF Schedule ( Group A, B , C  & D Employees ), GPF Schedule for AIS Officers

 GIS Schedule 1983 & 1987 ( Savings & Insurance ), All India Service GIS Schedule old (1983) & New (1987)

 House Rent License Fee  Schedule, Loan Recovery Schedules, Profession Tax Schedule

 Income Tax Deduction Schedule, List of Cash Employees not taken Salary on Disbursement Date

 List of Employees Retiring in Specified Month & Year, Acquittance Rolls for Cash , Cheque & Bank Payments, Form-16  etc.

 Integration of Salary Data with the Treasury Accounts in future. This may be achieved by collecting salary data from DDOs and entering the same into Treasury Database.

        Target Group

Offices of the Drawing & Disbursing Officers (Around 10,000 in nos) all over West Bengal.

        Implementation Status

        Status of implementation : Successfully  implemented at around 60 Government Offices at Birbhum,

(1)     Establishment Section Birbhum Collectorate

(2)     O/O Dy Director, Sericulture, Birbhum

(3)     O/O P.A.O, Birbhum

(4)   All BDO Offices (19).

                Presently planning to implement in the PRI Bodies such as Birbhum Zilla Parishad, Panchayat Samities and GP Offices at Birbhum District.

         Regular Training Programs are arranged by the NIC for the users.
 

        Development Platform          

Front End Tools: Visual Basic 6.0, Seagate Crystal Report 7.0

        Runtime Platform                    

Only a PC preloaded with Windows 98 or higher version O.S. is required. No Database Engine is required to be loaded. Thus the software is proved to be a low cost solution.

 Training are arranged regularly. Also modifications as suggested by the DDOs are being forwarded to higher authorities for being incorporated and subsequent modification implementation at End User Level.

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     Name of the Project: Letter & File Monitoring System (LFMS)

        User Department: All willing Departments

        Interface :         G2G and G2C

        Objective

The software on Letter &  File Monitoring System for Government offices has been developed with an aim  to  improve in tracking files and letters at the Government Offices

        Outcome

The software has been implemented successfully at the Consumer Affairs Department, Directorate of Land Records & Survey, Chief Ministers Secretariat.

        Functionality

The System helps to find out promptly the receipt / Dispatch letters. Letter Information can be find out by supplying the key information of a letter. The System also helps department to quickly find out the latest position of file / files being  transferred  within a department (in different sections) or other departments. File Transfer may be done by just two mouse clicks (Add & Save) and five selections. Optimal amount of data entry is required.

        Implementation Status

 Implemented at the following offices

                        District Consumer Redressal Forum. Birbhum

        Technical Specification

Development Platform 

            RDBMS              :   MS Access 2000

            Front End Tools:  Visual Basic 6.0,    Visual Basic Data Reports

        Post Development role of NIC

 NIC is maintaining the software and also improving upon the software to suit the department best.

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      Name of the Project      : Agmark-Net  Project 

        User Department          :Offices of the Regulated Market Committee in the State

        Interface                       : G2G

        Objective :

            To enable Regulated Market Committee to sent Market Price of different Commodities on regular basis.

        Outcome:

            The Software has been successfully implemented at RMC Office Bolpur & Birbhum. They are sending    

            Market Price data by e-mail on daily basis.

        Functionality:

·        Entry/Modification of Commodity

·        Entry/ Modification of daily market price of Commodities

·        Generation of Text File to be uploaded.

·        Uploading text file containing Daily Price using NIC RAS Dial-up Service

        Implementation  Status

            Successfully implemented at RMC Office Birbhum & RMC Office Bolpur.

        Technical Specification 

Development Platform 

            Operating System : Windows 98

            Application Software : Lotus Smart Suite

        Post Development role of NIC

 NIC is maintaining the software and providing the channel for uploading the Daily Price Data by Dial-up Service.

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      Name of the Project      : VAHAN SARATHI S/W Implementation
       User Department   :Motor Vehicle Section, Birbhum Collectorate.  

        Interface                       : G2G and G2C

        Objective                      :  To enable Government Services to the Common People i.e. Vehicle Owners in efficient
                                     and transparent  manner and also management of Office Records in a efficient manner. 

       Outcome  :
                        Common peoples are Registering their Vehicles of their own and depositing their dues ( Tax / Fees )
                        in the Computerized Counter in the RTO Office instantly.

       Implementation Status  :
                                              The VAHAN S/W Software has been successfully implemented at Motor Vehicle
                                              Section, Birbhum Collectorate since 8th December, 2006. The SARATHI S/W
                                              will be implemented soon.
        Functionality:
                      ·        New Registration of Vehicles.
                      ·       Backlog Data Entry for Old Vehicles.
                      ·        Online Counters for depositing Tax / Fees / Fine.
                      ·        Issue of Certificate of Fitness
                      ·        Insurance Details Update
                      ·        Change of Address
                      ·        Issue of Registration Certificate
                      ·        Daily Cash Collection Report (Head-wise)
                      ·        Monthly Cash Collection Report (Head-wise)

        Technical Specification :
                         Hardware Installed : One Server  & Six No of PCs.
                         Database : Oracle 9i ( Enterprise Edition ) on Linux.
 
        Post Development role of NIC
                         NIC is maintaining the software and providing technical support to MV Section, Birbhum Collectorate
                         towards smooth running of the VAHAN SARATHI S/W.

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     Name of the Project: Arms License Information System (ALIS)

        User Department: Judicial Munshikhana (JM) Section at Birbhum Collectorate.

        Interface :         G2G and G2C

        Objective

The Arms License Information System has been developed with an aim  to  minimize the processing time in effective manner of License Issue / Renewal and other allied activities in  the Government Offices

        Outcome

The software has been implemented successfully at the Judicial Munshikhana (JM) Section, Birbhum Collectorate and running smoothly since January, 2006.

        Functionality

The System helps to find out promptly the status of Application for New License, Renewal etc and it generates different Office Activities like Note sheet Generation, Letter to SP / Thana generation etc.

     
              Main Activities  – Master Data Entry like Sub-Division, Police Station , Arms License Application Entry
                                             with generation of note sheet , Issue letter to  Office of SP, Issue/Renew/Revoke Arms
                                             License, Different type of Statistical reports as and when required by the District Administration.

        Technical Specification
            Hardware : Running on a Pentium VI PC with MS Windows XP.

Development Platform 

            RDBMS              :   MS Access 2000

            Front End Tools:  MS Access 2000 Forms, Reports, Query.
 

        Post Development role of NIC

 NIC is maintaining the software and also improving upon the software to suit the department best.

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     Name of the Project: Public Grievance Redressal System (PGRS)

        User Department: Public Grievance Cell,  Birbhum Collectorate.

        Interface :         G2G and G2C

        Objective

 The Public Grievance Redressal System has been developed with an aim  to  minimize the processing time in effective manner for recording and maintaining the updated record of a Public Grievance in a Government Office.

        Outcome

The software has been implemented successfully at the Public Grievance Cell, Birbhum Collectorate and running smoothly since January, 2006.

        Functionality

The System helps to find out promptly the status of Application for New License, Renewal etc and it generates different Office Activities like Note sheet Generation, Letter to SP / Thana generation etc.

     
              Main Activities  – Entry of Grievance and generate PG Number, Tracking of subsequent actions, like to whom
                                             the application sent for enquiry, feedback from other end, Disposal status, statement of monthly
                                              pending and disposed cases to the Higher Authorities.

        Technical Specification
            Hardware : Running on a Pentium VI PC with MS Windows XP.
            Software Environment – MS Visual Foxpro 6.0.

        Post Development role of NIC

 NIC is maintaining the software and also improving upon the software to suit the department best.

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     Name of the Project: Provident Fund  for Land Less Agricultural Labourers ( PROFLAL)
       User Department: Implemented in 19 BDO Offices in Birbhum District.

        Interface :  G2G and G2C

        Objective

 The PROFLAL S/W has been developed with an aim  to  minimize the processing time in effective manner for recording and maintaining the updated record of a Proflal Account at Block Level Office.

        Outcome

The software has been implemented successfully at 17 BDO Offices (in Two Blocks there are no PROFLAL Account Holder ) in the District since June, 2005. At present most of the BDO Offices maintains record upto the 2005-2006 financial year.

              Main Activities  – PROFLAL Data Entry, Calculation of Opening and Closing Balance, Scrolling for each
                                             financial year, Generation of Form-8, From-9, Monthly Deposits of Panchayat, Detailed
                                             Subscription paid by a PROFLAL subscriber etc.

        Technical Specification
            Hardware : <